Artec EMA: The Enterprise Email Archiving Solution You Need

Digital Archiving Solutions

• Business Applications
• Archiving Options
• Artec EMA Features
• Artec EMA Models
• Abacus Partner Program

As the amount of digital data (emails, electronic records, etc.) continues to grow, so do the requirements to archive them. Legal requirements are strict and penalties severe for companies that do not comply. The Enterprise Managed Archive (EMA) solves these issues by creating a comprehensive archive of all digital records, and storing them in a searchable, easy-to-use archive system.

The Artec EMA Difference: Key Benefits and Differentiators

EMA Benefits - eDiscovery & Compliance

• EMA significantly streamlines the time required to locate data/information pertinent to a given legal case. The impact is on an order of magnitude for data archived to tapes…instead of scanning, restoring, extracting e-mail/loose files, de-duplicating, and keyword searching, one goes straight to keyword search. This is literally a case of minutes versus days or weeks.
• The cost of locating this information is dramatically impacted…a single eDiscovery event can pay for an EMA implementation. ROI/payback is readily apparent.
• Document tagging is utilized within EMA and allows for early case assessment of data/information in preparation for the “meet and confer” conference.
• Rolled into EMA is the setting up of document retention polices and their enforcement.
• EMA is also used to initiate and enforce document preservation/legal hold.
• EMA has the ability to import local PST files scattered throughout an organization and thus reduce legal liability associated with retention of e-mail data outside of the retention window.

EMA Benefits – Corporate-wide

• Improved storage efficiency/reduction in storage costs on the e-mail server…offload e-mail storage to archive system utilizing lower cost storage.
• Improved storage efficiency/reduction in storage costs through single instance storage (SIS; single instance of message is retained).
• Improved storage efficiency/reduction in storage costs through automated document deletion (includes attachments) per document retention policies.
• Improved mail server performance, resulting in lower cost to support e-mail infrastructure.
• Reduction in back up time via single instance storage and automated document deletion per retention policies.
• Elimination of e-mail migration costs – old e-mail formats are retained in archive and are readily accessible, eliminating need to convert old formats to current system.
• Lower cost of retrieval, quicker, in DR situations.
• More efficient/effective data management as a result of robust search capability. Get to needed info quickly.

EMA Differentiators

• EMA is an enterprise class archiving appliance and is independent from both the e-mail environment (Exchange, Lotus Notes, GroupWise, etc.) and storage system. Set up can be completed in a couple of hours…this is a significant “speed to/ease of” implementation benefit.
• As user load increases, EMA maintains consistent/durable 2-3 second response time.
• The EMA solution is broad. In addition to e-mail archival, EMA provides “File to Archive”, “Print to Archive”, “Scan to Archive”, and “Voice to Archive”.
• EMA is very easy to use, both for administrators and everyday users.
• Because EMA is so easy to set up, Abacus is able to offer a no cost, 30 day trial/POC…clients can try EMA firsthand before a purchase decision.
• Abacus offers a 100% trade-in credit for archiving system upgrades.

Contact us today to learn how the EMA email archiving appliance can bring you peace-of-mind.